student assistants, graduate assistants (Hilfskräfte)

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Important notes on Corona:

The basic procedures and responsibilities for applying for and preparing assistant contracts remain unchanged. We are available for you
as usual - mainly on site and also in the home office. Thank you for your understanding however that we cannot take on any additional tasks, especially in the exceptional situation.

Please note in particular that, for social security and tax reasons, the work must not be taken up in the home office abroad. In the event that the student is abroad, the hiring must be postponed to a later date and can only be carried out when the person is back in Germany.

=> Please make sure to use the documents and information below which are kept up to date at all times.

All documents and subpages which you can't find in English do not (yet) exist in an English version.

(Click on ▶ for details)

Documents recently updated

Updated 14.07.2021:

Stundenzettel Mathe Tutoren (hours sheet math tutors) and new minimum wage from 01.07.2021

Updated 19.04.2021:

Information about chosen health insurance company is sufficient, letter/confirmation no longer needed

Updated 18.03.2021:

Information on foreign university degrees

Updated 24.06.2020:

Personalbogen LfF (Stand: 06/2020) (available in German only)

Updated / new form 25.03.2020:

translation aid English for "Feststellung der Versicherungspflicht bei Studenten (LfF)" - no official document, only German version to be completed

General information regarding employment as an assistant

It is possible for students or graduates to work at the TUM as assistants (temps). Please note, that employment as an assistant is not permitted in a purely non-academic area of work (e.g. as a library-supervisor)

The duties must include an element of academic-related demands (such as tutoring, exam corrections, research, development, organisation etc.).

There are two defined categories of employment:

  1. Student Assistants with academic-related tasks
    who are currently matriculated
    at a German university (in bachelor or master studies, not doctoral candidates)

a. without a university qualification
b. with a university qualification (e. g. Bachelor)

  1. Scientific Assistants
    graduates after their university education
    (e. g. Master) without matriculation / student status
    An employment as a Scientific Assistant is only possible if the purpose of the temporary employment is the employee's own scientific qualification and the duration of the contract is adequate to the qualification goal. This implies that these contracts should cover a longer period of time, generally at least a year. Exceptions 
    (shorter periods of employment) are possible in the following case variants (- the applicable exception must be stated - without additional justification):
    - employment as a scientific assistant alongside self-employment
    - employment as a scientific assistant alongside full-time employment with a cooperation partner or another employer
    - Employment as a scientific assistant alongside a scholarship
    - Employment as a scientific assistant in addition to a preparatory service within the meaning of the "Leistungslaufbahngesetz"
    - employment as a scientific assistant with a working time of less than 25% of a full-time job (i.e. maximum 10 hours per week)
    A qualification goal must be given (see form "Einstellungsvorschlag").

Please note: employment in any of these categories is only possible if the criteria listed above are fulfilled.

Necessary documents for employment / contract extension

Please note: all requested documents must be submitted as soon as possible and in any case before the contract and your employment can begin!

  • for contracts with the Institut für Informatik to the supervisor or the office of the chair-secretary responsible for your employment
  • for contracts with the  Zentrum Mathematik to the Infopoint Mathematik,
    house postcode: SB-S-MA,
    Room FMI 00.10.052, e-mail: infopoint@ma.tum.de,
    (current opening hours are listed on the Infopoint website)

All forms on which a signature is necessary have to be handed in in original version.

Please make sure the documents are handed in to the Servicebüro Zentrale Dienste latest two weeks before the contract shall start. Only in this way can we guarantee that the employment can start on the desired date. 

 The contract will be prepared by the Servicebüro Zentrale Dienste and sent to the supervisor, to be passed on to the student for signing. Once the signed 2nd copy of the contract has been returned to the Servicebüro, the contract details can then be forwarded to the State Finance Department in order for the monthly salary payments to be made.

In order to save paper we ask you to print documents consisting of more than one page in duplex (DIN A4) - especially the "Personalbogen".

For the employment of student assistants  we require the following documents:
  • Einstellungsvorschlag (Employment proposal) (to be filled in by the supervisor / chair office) for contracts with the  Institut für Informatik
    For contracts with the Zentrum Mathematik , please use the Web form at Infopoint Mathematik, "Einstellung von Hilfskräften" (Login required).
    "Bestätigung der Staatsangehörigkeit" is integrated in the Employment proposal form. A passport copy isn't neccessary any more for German, Swiss, EU- and EWR-citizens, as with the signature it is approved that the passport document was provided and checked. Note: Please check that the passport is valid for the full period of time of the contract!
  • Income tax card / information letter from the „Finanzamt“ – a copy is sufficient – with your personal identification number (Steueridentifikationsnummer/PIN) (Please note: if missing, higher taxation will apply!)
  • matriculation certificate (compulsory!)
  • Information about chosen health insurance company (Confirmation is no longer needed)
  • Copy of your social insurance pass
  • Personalbogen LfF (only available in German - Staff questionnaire of the LfF (Finance Office) - important for your payment)
  • deutsch Personalbogen für Studierende (ehemals Lebenslauf)bzw. englisch Personalbogen für Studierende englisch (CV)
    Please give all former employments (at TUM as well as at other universities and German schools of higher education) with exact dates (by day)
  • Feststellung der Versicherungspflicht (only available in German - Assessment of insurance payment obligations),
    translation aid English englisch (no official document, only German version to be completed)
  • should you wish to be freed from pension insurance (only applicable if earnings are below the marginal earnings threshold of 450,- €) please complete the appropriate enclosed request form and hand this in with your other documents!
  • deutschFragebogen zur Verfassungstreue, englisch Fragebogen zur Verfassungstreue (englisch) (must be submitted in the German version, English version for understanding purposes only)
  • deutsch Fragebogen zu Scientology, englisch  Fragebogen zu Scientologyy (must be submitted in the German version, English version for understanding purposes only)
  • if applicable: Diploma documents from schools of higher education (if degree is already completed, e. g. Bachelor)
    In case of foreign university degrees, 1. the university has to be acknowledged (H+ rating) and the degree has to be equivalent to a German university degree. Please check this in the database anabin and provide the proof. We also need a copy of the certificate and the grades awarded in both the original language and as a German or English translation.
  • if applicable: proof of former employments as an assistant at a German university / school of higher education or research institute
  • if applicable: proof of scholarship

For the student for information:

For the extension or renewed employment (within 1 year) of student assistants we require the following documents:
  • Einstellungsvorschlag (Employment proposal) (to be filled in by the supervisor / chair office) for contracts with the  Institut für Informatik

    For contracts with the Zentrum Mathematik , please use the  Web form at Infopoint Mathematik, "Einstellung von Hilfskräften" (Login required).

    "Bestätigung der Staatsangehörigkeit" is integrated in the Employment proposal form. A passport copy isn't neccessary any more for German, Swiss, EU- and EWR-citizens, as with the signature it is approved that the passport document was provided and checked. Note: Please check that the passport is valid for the full period of time of the contract!
  • matriculation certificate (compulsory!)
  • Feststellung der Versicherungspflicht (only available in German - Assessment of insurance payment obligations)
    translation aid English englisch (no official document, only German version to be completed)
  • should you wish to be freed from pension insurance (only applicable if earnings are below the marginal earnings threshold of 450,- €) please complete the appropriate enclosed request form and hand this in with your other documents!
  • deutsch Personalbogen für Studierende (ehemals Lebenslauf)bzw. englisch Personalbogen für Studierende englisch (CV) - CV is only neccessary for extension or renewed employment, if the latest version is not at hand at Servicebüro yet or data have to be updated due to modifications.
    Please give all former employments (at TUM as well as at other universities and German schools of higher education) with exact dates (by day)!
  • Please check whether data have to be updated or new proofs need to be provided, e. g.
    Diploma documents if your degree has been completed,
    proof of (new) former employments as an assistant at a German university / school of higher education or research institute,
    (new) proof of scholarship
  • Please check your residence / working permit and if necessary submit an update copy
For the employment of scientific assistants we require the following documents:
  • Einstellungsvorschlag (Employment proposal). For contracts with the Zentrum Mathematik , please use the Web form at Infopoint Mathematik, "Einstellung von Hilfskräften" (Login required).
    Note: The Qualification Goal is compulsory (integrated in the employment proposal form / Einstellungsvorschlag)
    New: Signature of the assistant on the employment proposal is also required.
  • "Bestätigung der Staatsangehörigkeit" is integrated in the Employment proposal form. A passport copy isn't neccessary any more for German, Swiss, EU- and EWR-citizens, as with the signature it is approved that the passport document was provided and checked. Note: Please check that the passport is valid for the full period of time of the contract!
  • University degree / Degree of school of higher education: Bachelor, Diploma or Masters degree certificate
    In case of foreign university degrees, 1. the university has to be acknowledged (H+ rating) and the degree has to be equivalent to a German university degree. Please check this in the database anabin and provide the proof. We also need a copy of the certificate and the grades awarded in both the original language and as a German or English translation.
  • Income tax card / information letter from the „Finanzamt“ – a copy is sufficient – with your personal identification number (Steueridentifikationsnummer/PIN) (Please note: if missing, higher taxation will apply!)
  • Information about chosen health insurance company (Confirmation is no longer needed)
  • Copy of your social insurance pass
  • deutsch Personalbogen TUM wiss. HKenglischPersonalbogen TUM wiss. HK (Please submit the German version, English version for understanding purposes only)
    Please give all former employments (at TUM as well as at other universities and German schools of higher education) with exact dates (by day)
  • Personalbogen LfF (only available in German - Staff questionnaire of the LfF (Finance Office) - important for your payment)
  • Feststellung der Versicherungspflicht (only available in German - Assessment of insurance payment obligations),
    translation aid English englisch (no official document, only German version to be completed)
  • should you wish to be freed from pension insurance (only applicable if earnings are below the marginal earnings threshold of 450,- €) please complete the appropriate enclosed request form and hand this in with your other documents!
  • deutsch Personalbogen für Studierende (ehemals Lebenslauf)bzw. englisch Personalbogen für Studierende englisch (CV)
    Please give all former employments (at TUM as well as at other universities and German schools of higher education) with exact dates (by day)!
  • deutsch Fragebogen zu Scientology, englisch  Fragebogen zu Scientologyy (must be submitted in the German version, English version for understanding purposes only) proof of (new) former employments as an assistant at a German university / school of higher education or research institute,
  • deutschFragebogen zur Verfassungstreue, englisch Fragebogen zur Verfassungstreue (englisch) (must be submitted in the German version, English version for understanding purposes only)
  • if applicable: proof of former employments as an assistant at a German university / school of higher education or research institute
  • if applicable: proof of scholarship

For the assistant for information:

For the extension or renewed employment (within 1 year) of scientific assistants we require the following documents::
  • Einstellungsvorschlag (Employment proposal) (to be filled in by the supervisor / chair office) for contracts with the  Institut für Informatik
    For contracts with the Zentrum Mathematik , please use the  Web form at Infopoint Mathematik, "Einstellung von Hilfskräften" (Login required).
    Note: The Qualification Goal is compulsory (integrated in the employment proposal form / Einstellungsvorschlag)
    New: Signature of the assistant on the employment proposal is also required.

    "Bestätigung der Staatsangehörigkeit" is integrated in the Employment proposal form. A passport copy isn't neccessary any more for German, Swiss, EU- and EWR-citizens, as with the signature it is approved that the passport document was provided and checked. Note: Please check that the passport is valid for the full period of time of the contract!
  • Feststellung der Versicherungspflicht (only available in German - Assessment of insurance payment obligations),
    translation aid English englisch (no official document, only German version to be completed)
  • should you wish to be freed from pension insurance (only applicable if earnings are below the marginal earnings threshold of 450,- €) please complete the enclosed appropriate request form and hand this in with your other documents!
  • deutsch Personalbogen TUM wiss. HKenglischPersonalbogen TUM wiss. HK  - only neccessary for extension or renewed employment, if the latest version is not at hand at Servicebüro yet or data have to be updated due to modifications.
    Please give all former employments (at TUM as well as at other universities and German schools of higher education) with exact dates (by day)!
  • deutsch Lebenslaufbzw. englisch Lebenslauf englisch (CV)  - CV is only neccessary for extension or renewed employment, if the latest version is not at hand at Servicebüro yet or data have to be updated due to modifications.
    Please give all former employments (at TUM as well as at other universities and German schools of higher education) with exact dates (by day)!
  • Please check whether data have to be updated or new proofs need to be provided, e. g.
    Diploma documents if your degree has been completed,
    proof of (new) former employments as an assistant at a German university / school of higher education or research institute,
    (new) proof of scholarship
  • Please check your residence / working permit and if necessary submit an update copy
for employees with other than German, Swiss, EU- or EWR-Nationality we need additionally
  • a copy of a valid residence permit with the permission to work and valid passport
in case of change of address

In case of change of address, please inform the Servicebüro via E-Mail to sb-hiwis@in.tum. de. Besides the new address, we need the following data:

  • Last Name, first name (according to passport please for correct identification)
  • Date of birth
  • Geschäftszeichen (Gz) resp. personnel number of LfF (can be found on the salary slip (Bezügeabrechnung) on the upper right, form 11111-99999999)
  • Date of effectiveness of the change
in case of change bank details

In case of change bank details, we require the form Erklärung zum Zahlungsverfahren

in case of contact with sensitive data
Extent of assistant jobs (employment hours)

An assistant job must, according to German legal regulations (Art. 33 HSchPG) be part-time and not of a predominant nature.

Therefore the maximum workload  may not exceed 20 hours per week (new: also during the non-lecture-period).

For student assistants, the 20-hours/week-limit has a further reason:

In the area of social insurance law (health, unemployment-benefit and care insurance, but not pensions insurance) those persons who are currently registered as students (not doctoral students) at a german school of higher education are exempt from paying social insurance contributions. This status is however only effective as long as the 20-hours/week-limit is not violated.

Maximum period of employment as an assistant
  • Student assistants with academic-related tasks may only be employed in an assistant job for a maximum of 6 years.
  • Scientific assistants may be employed after completion of ther studies (e. g. Master) prior to conclusion of their PhD dissertation for a maximum of 6 years in a temporary work contract. Assistant contracts are only taken into consideration for this maximum period prior to conclusion of PhD dissertation it they cover more than 25% of a full-time-contract, i.e. more than 10 hours/week.
Payment of assistant jobs at the TUM, "Assistant job calculator" and vacation for assistants

The payment of assistants at the TUM follows uniform tariffs according to each category of employment as given in the tables and subject to the conditions as given in the circulars from ZA2 (1 student assistants a) without b) with university qualification, 2 scientific assistants): (also see Rundschreiben der ZA2 vom 30.05.2017,Rundschreiben der ZA2 vom 15.07.2019

This "Assistant job calculator" Hiwirechner (open with new Excel 2010) takes account of the current tariffs and the current marginal earnings threshold of 450,-€ and enables you to calculate the gross salary for the employee as well as the costs which arise for the employer / project. Additionally, it calculates the vacation entitlement for assistants according to law.

List of current tariffs:

The tariffs as set in the contracts are also increased due to the annual “Sonderzuwendung” or special allowance. This amounts to 70% of the monthly wage for student assistants and 65% of the monthly wage for scientific assistants.
The special allowance is paid out in November of each year. Should the assistant contract expire before this date, then the special allowance is paid out with the last monthly salary of the contract and proportionate to the months worked (i.e. 6 month contract = 50% of 70% of the last salary!).

Scholarships and employment as an assistant

Extra earning limits within scholarship programmes

Most scholarship programmes limit the amount that a grantee can earn in addition to the scholarship. This can be expressed either in hours worked (e.g. max. 10 hours work/week) or in financial terms (e.g. remuneration to a maximum of 450€/month or in some cases even only 150€/month).

It is the responsibility of the supported scholar to observe the rules of his donor. It may be necessary to present some form of verification to the Servicebüro of the Zentrum Mathematik / Institut für Informatik for inspection.

 

Uniform treatment of TUM scholarships and employment at the TUM

A scholarship is defined as an independent engagement and therefore is principally exempt from social insurance and taxation.

Employees must pay social insurance, unless they fall below the marginal earnings threshold of 450€. (See: Extent of employment)

If both engagements (scholarship and employment) are practiced for the same "employer", then these must be added together in terms of social insurance law, with the result that social insurance must also be paid on the scholarship grant income.


In addition, it is not permitted that work done within the scholarship and the work as an assistant are related, either in terms of time, place or content of the tasks performed.

Should an employment contract nonetheless be made, then we require the following documents from the supervisor and the assistant:

  • written confirmation of the tasks to be performed within the assistant job in contrast to the tasks demanded from the scholarship and that no relation in terms of time, place or content between the tasks exists. (Scholarship confirmation document, Bestätigung Stipendium)
  • confirmation that you have been informed, that, in the case of a tax or social insurance inspection, considerable back payments of tax and social insurance contributions may be necessary.


Please also read:

Social insurance laws

- - - - - - - - - - - - - - - - -

The following information only serves to give a rough outline

of the main social insurance laws relevant to an assistant job.

It does not give a full version of all the legalities and is without guarantee for the correctness.

Should you have specific questions regarding individual situations, please contact your health insurance company directly.

- - - - - - - - - - - - - - - - -

 

Employees are subject to social insurance contributions, i.e. part of the monthly salary must be paid into the legal system of health, care, unemployment benefit and pension insurance schemes. These have been established as a safety net for the times in which you need assistance in any of these areas.

Mostly the employer and the employee pay the contributions to these schemes.

On top of these insurance contributions the employee is also bound to pay taxes as ruled by the German tax laws.

 

Employment within the marginal earnings threshold (geringfügige Beschäftigung)

As of 01.01.2013 employees who earn below the marginal earnings threshold of 450,- € are generally obliged to pay contributions into the pensions scheme. On your own specific request, it is possible to submit an application requesting exemption from this obligation. Employees remain exempt from all other forms of social insurance.

Employment below the marginal earnings threshold is given, when the monthly salary does not exceed 450,- € on a regular basis.
This sum must include the annual bonus payment, which for this purpose is calculated as a monthly sum by our office.
Should you have more than one job on this basis, then all the income from all jobs will be added together as one sum.

In this context it is important to observe that the assessment of the threshold limit is not based on the individual monthly payments, but on the total extent of the contract within a calendar year.

For example: for a contract from January to September the total earnings within the contract period are added together and compared to the equivalent period of time earning a max. of 450,-€ / month. In this example, the total earnings may not exceed 4.050 € (9 months at 450,-€/month).

(This method of calculation enables the employee e.g. to earn less during term time and more in the holidays, as long as the total earnings limit for the contract period are not exceeded.)


For assistants the marginal earnings threshold currently enables the following working hours (based on tariffs effective since 01.04.2021)

  • Student assistants without a university qualification who are currently matriculated at a German university:
    8 hours/week with 407,- € monthly (407 € + (407 € x 70 % : 12 months) = 430,74 €)
    Please note: with rise of tariffs as per 01.07.2021, the marginal earnings threshold for student assistants without a university qualification changed to 8 hours/week!
  • Student assistants with a (relevant) university qualification (e.g. Bachelor or equivalent) who are currently matriculated at a German university:
    7 hours/week with 414,- € monthly (414 € + (414 € x 70 % : 12 months) = 438,15 €)

     
  • Scientific assistants (with a Master (Univ.) or Diploma (Univ.) or equivalent, without matriculation):
    5 hours/week with 402,- € monthly (402 € + (402 € x 65 % : 12 months) = 423,78 €)

Employees working up to and below these legal limits are not obliged to pay contributions into the health, care and unemployment benefit schemes.

Should you be insured within a family health insurance or a private insurance scheme, then there can be some differences in the rulings. Please ask your health insurance company about your personal situation.

Flexible earnings zone (Übergangsbereich - Gleitzone)

Employees earning more than 450,- € but less that 1.300,- € a month do not pay the full contribution immediately, but are classified within a so-called flexible earnings zone. In this area, the employer must pay his half of the contributions to the social insurance scheme, but the employee pays a reduced contribution.

Insurance exemption and insurance obligations for students

Parallel to the situation explained above, students receive a special status within the public health, care and unemployment benefit schemes. Students are exempt from contributions to these insurance schemes, for the duration of their degree studies (i. e. with current matriculation for bachelor or master studies), even when they earn more than 450,- € per month.
However, this status is only applicable, as long as no more than 20 hours/week are worked, as it is important that the studies have priority in terms of time invested.

Please note: this special status does not apply to PhD students, as their status is no longer valid as a “regular student” in the sense of the social insurance laws. This is because the doctorate studies are no longer classed as part of a scientific education. (BSG ruling und general letter of head organisations of the health insurance schemes.) For PhD students, as soon as the marginal earnings threshold is exceeded, then contributions to the social insurance schemes are obligatory.

Duties due to Mindestlohngesetz (minimum wage law)

On 11.08.2014 the „Law for the regulation of a general minimum wage“ (Mindestlohngesetz) was passed. According to this law, a minimum wage of 8,50 Euros per hour had to be paid (effective as of 01.01.2015). As of 01.01.2017, an increased minimum wage of 8,84 Euro was binding. From 01.01.2019 on the minimum wage had increased to 9,19 Euro, from 01.01.2020 a further increase to 9,35 Euro was effective. Further increases to 9,35 Euro were effective from 01.01.2020 and to 9,50 Euro from 01.01.2021 as well as - currently valid - 9,60 Euro as per 01.07.2021.

The minimum wage commission has already agreed on further increases (all gross hourly wages): 9,82 Euro as per 01.01.2022 and 10,45 Euro as per 01.07.2022.

Other changes in the law have not been made. 

The hourly rate for temporary assistant jobs generally lies above this legally binding minimum wage. Nevertheless, the law has an effect on the following groups:

  1. Temporary Assistants with a 450-Euro-Job ("marginal employee")
  2. Temporary Assistants with contract of up to 3 months (when working a 5-day-week) or up to 70 workdays (in the case of 1- to 4-day-weeks)

For these groups the law has the following two consequences:

  • Organisation of working time:

The minimum wage may not be undermined in any singular month, which means a reduced flexibility in the disposition of working hours (e.g. accumulation of "overtime") for temporary assistants.

The maximum number of hours that a Temporary Assistant can work in any given month can be calculated using the following formula:

Maximum monthly working hours =  Monthly salary (see your contract) divided by the minimum wage of €9,50 (as per 01.01.2021)

  • Documentation regulations

A record of the hours actually worked must be kept by the temporary assistant and archived by the unit responsible for his/her employment as follows:

  1. A record sheet with the begin, duration and end of the daily working times (see attached example sheets)
  2. The daily entries must be made - at the latest - seven calendar days after the work was completed.
  3. The records must be signed by the employee and his/her supervisor at least once a month
  4. and must be archived within the group / chair for two years. 

In order to simplify this process, temporary assistants can use one of the following record sheets according to their type of employment:

Stundenzettel Servicebüro Excel monatlich / Hours record sheet Servicebüro Excel monthly

Stundenzettel Mathe Tutoren /  Hours record sheet Maths Tutors

Stundenzettel Servicebüro PDF Woche / Hours record sheet Servicebüro PDF weekly

Stundenzettel Servicebüro PDF Monat / Hours record sheet Servicebüro PDF monthly

 

The record sheets must be archived as follows:

-  for tutors in informatics: handed in to the organizers of tutor operations (Tutorbetrieb)

-  for tutors in mathematics: handed in to the Infopoint Mathematik

-  for all other temporary assistants: the sheets must be archived with the unit / chair which has employed you e.g. Chair, RBG, Research Unit etc, in the relevant secretary’s office.

Further information on this topic can be found under : 

FAQ für Betreuer (only available in German)

Mindestlohn im Dienstleistungskompass (only available in German)

Rundschreiben ZA2 Mindestlohn vom 16.04.2015

Rundschreiben ZA2 Erhöhung des Mindestlohns zum 01.01.2017 vom 14.02.2017

Rundschreiben ZA2 zur Erhöhung des Mindestlohns und Arbeitszeitkonten vom 19.12.2018

(only available in German)

Arbeitszeitkonten (working time accounts)

From 2019 on it is possible when neccessary for the job to set up an individual "Arbeitszeitkonto" (working time account) for student assistants which can be paper based or electronic. This account contains negative or positive working hours (maximum 50% of the regular monthly working hours). The supervisor countersigns the hours. The working time account has to be balanced (0) latest at the end of the contract.

Working time accounts are often neccessary for tutor jobs or events, as the working time may be very variable

The working time accounts have to be archived for two years at the unit responsible for the employment of the student assistend.

Independent of the working time account, the documentation regulations acc. to minimum wage law have to be fulfilled as before.

For further information (in German only): 

Rundschreiben ZA2 zur Erhöhung des Mindestlohns und Arbeitszeitkonten vom 19.12.2018

"Möglichkeiten der Arbeitszeitflexibilisierung bei Studierenden mit wissenschaftlichen Hilfstätigkeiten an der TUM"

Templates:

Arbeitszeitkonto-Vorlage Tutoren (IN)

Arbeitszeitkonto-Vorlage ZA2

Foreign Students

For the employment of students from Germany, Switzerland, EU- and EWR-States, a valid passport must be presented.

This confirms that the person is permitted to reside and work in Germany.

Students from non-EU-States who only have the comment “Beschäftigung bis zu 120 Tage / 240 halbe Tage im Jahr erlaubt" (transl.:Employment up to 120 days / 240 half-days in the year permitted) in their passport must make an agreement with their supervisor regarding the time to be worked. For the duration of the employment relationship the student must keep a record of the hours worked in the form „Auflistung der Arbeitstage“ (List of days worked) and hand this in to the Servicebüro at the end of the contract.

Should the employment contract stretch beyond the 120 full or 240 half days, then students from non-EU-States require a work-permit. Without this they cannot be employed for longer than the stated number of days. Violation of this ruling is a legal offence.

For students it is possible to be excepted from the 120-day ruling for employment in the area of study-related part-time work (studentische Nebentätigkeiten). Permission for this is given by the foreigners registration office (Ausländerbehörde) of the local council and is registered in the student’s passport.

In case of foreign university degrees, 1. the university has to be acknowledged (H+ rating) and the degree has to be equivalent to a German university degree. Please check this in the database anabin and provide the proof. We also need a copy of the certificate and the grades awarded in both the original language and as a German or English translation.

Information sheet for applicants who do not hold German citizenship

FAQ for supervisors

 

 

Ersteintrag: 02.02.2017
Autor: Kerstin Weinberger, Herbert Ehler, Diane Clayton-Winter (translation)