Important notes on Corona:
The basic procedures and responsibilities for applying for and preparing assistant contracts remain unchanged. We are available for you as usual - mainly on site and also in the home office. Thank you for your understanding however that we cannot take on any additional tasks, especially in the exceptional situation.
Please note in particular that, for social security and tax reasons, the work must not be taken up in the home office abroad. In the event that the student is abroad, the hiring must be postponed to a later date and can only be carried out when the person is back in Germany.
=> Please make sure to use the documents and information below which are kept up to date at all times.
All documents and subpages which you can't find in English do not (yet) exist in an English version.
(Click on ▶ for details)
|Documents recently updated|
Stundenzettel Mathe Tutoren (hours sheet math tutors) and new minimum wage from 01.07.2021
Information about chosen health insurance company is sufficient, letter/confirmation no longer needed
Information on foreign university degrees
Personalbogen LfF (Stand: 06/2020) (available in German only)
Updated / new form 25.03.2020:
translation aid English for "Feststellung der Versicherungspflicht bei Studenten (LfF)" - no official document, only German version to be completed
|General information regarding employment as an assistant|
It is possible for students or graduates to work at the TUM as assistants (temps). Please note, that employment as an assistant is not permitted in a purely non-academic area of work (e.g. as a library-supervisor)
The duties must include an element of academic-related demands (such as tutoring, exam corrections, research, development, organisation etc.).
a. without a university qualification
Please note: employment in any of these categories is only possible if the criteria listed above are fulfilled.
|Necessary documents for employment / contract extension|
Please note: all requested documents must be submitted as soon as possible and in any case before the contract and your employment can begin!
All forms on which a signature is necessary have to be handed in in original version.
Please make sure the documents are handed in to the Servicebüro Zentrale Dienste latest two weeks before the contract shall start. Only in this way can we guarantee that the employment can start on the desired date.
The contract will be prepared by the Servicebüro Zentrale Dienste and sent to the supervisor, to be passed on to the student for signing. Once the signed 2nd copy of the contract has been returned to the Servicebüro, the contract details can then be forwarded to the State Finance Department in order for the monthly salary payments to be made.
In order to save paper we ask you to print documents consisting of more than one page in duplex (DIN A4) - especially the "Personalbogen".
|Extent of assistant jobs (employment hours)|
An assistant job must, according to German legal regulations (Art. 33 HSchPG) be part-time and not of a predominant nature.
For student assistants, the 20-hours/week-limit has a further reason:
In the area of social insurance law (health, unemployment-benefit and care insurance, but not pensions insurance) those persons who are currently registered as students (not doctoral students) at a german school of higher education are exempt from paying social insurance contributions. This status is however only effective as long as the 20-hours/week-limit is not violated.
|Maximum period of employment as an assistant|
|Payment of assistant jobs at the TUM, "Assistant job calculator" and vacation for assistants|
The payment of assistants at the TUM follows uniform tariffs according to each category of employment as given in the tables and subject to the conditions as given in the circulars from ZA2 (1 student assistants a) without b) with university qualification, 2 scientific assistants): (also see Rundschreiben der ZA2 vom 30.05.2017,Rundschreiben der ZA2 vom 15.07.2019
This "Assistant job calculator" Hiwirechner (open with new Excel 2010) takes account of the current tariffs and the current marginal earnings threshold of 450,-€ and enables you to calculate the gross salary for the employee as well as the costs which arise for the employer / project. Additionally, it calculates the vacation entitlement for assistants according to law.
List of current tariffs:
The tariffs as set in the contracts are also increased due to the annual “Sonderzuwendung” or special allowance. This amounts to 70% of the monthly wage for student assistants and 65% of the monthly wage for scientific assistants.
|Scholarships and employment as an assistant|
Extra earning limits within scholarship programmes
Most scholarship programmes limit the amount that a grantee can earn in addition to the scholarship. This can be expressed either in hours worked (e.g. max. 10 hours work/week) or in financial terms (e.g. remuneration to a maximum of 450€/month or in some cases even only 150€/month).
It is the responsibility of the supported scholar to observe the rules of his donor. It may be necessary to present some form of verification to the Servicebüro of the Zentrum Mathematik / Institut für Informatik for inspection.
Uniform treatment of TUM scholarships and employment at the TUM
A scholarship is defined as an independent engagement and therefore is principally exempt from social insurance and taxation.
Employees must pay social insurance, unless they fall below the marginal earnings threshold of 450€. (See: Extent of employment)
If both engagements (scholarship and employment) are practiced for the same "employer", then these must be added together in terms of social insurance law, with the result that social insurance must also be paid on the scholarship grant income.
|Social insurance laws|
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The following information only serves to give a rough outline
of the main social insurance laws relevant to an assistant job.
It does not give a full version of all the legalities and is without guarantee for the correctness.
Should you have specific questions regarding individual situations, please contact your health insurance company directly.
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Employees are subject to social insurance contributions, i.e. part of the monthly salary must be paid into the legal system of health, care, unemployment benefit and pension insurance schemes. These have been established as a safety net for the times in which you need assistance in any of these areas.
Mostly the employer and the employee pay the contributions to these schemes.
On top of these insurance contributions the employee is also bound to pay taxes as ruled by the German tax laws.
|Duties due to Mindestlohngesetz (minimum wage law)|
On 11.08.2014 the „Law for the regulation of a general minimum wage“ (Mindestlohngesetz) was passed. According to this law, a minimum wage of 8,50 Euros per hour had to be paid (effective as of 01.01.2015). As of 01.01.2017, an increased minimum wage of 8,84 Euro was binding. From 01.01.2019 on the minimum wage had increased to 9,19 Euro, from 01.01.2020 a further increase to 9,35 Euro was effective. Further increases to 9,35 Euro were effective from 01.01.2020 and to 9,50 Euro from 01.01.2021 as well as - currently valid - 9,60 Euro as per 01.07.2021.
The minimum wage commission has already agreed on further increases (all gross hourly wages): 9,82 Euro as per 01.01.2022 and 10,45 Euro as per 01.07.2022.
Other changes in the law have not been made.
The hourly rate for temporary assistant jobs generally lies above this legally binding minimum wage. Nevertheless, the law has an effect on the following groups:
For these groups the law has the following two consequences:
The minimum wage may not be undermined in any singular month, which means a reduced flexibility in the disposition of working hours (e.g. accumulation of "overtime") for temporary assistants.
The maximum number of hours that a Temporary Assistant can work in any given month can be calculated using the following formula:
Maximum monthly working hours = Monthly salary (see your contract) divided by the minimum wage of €9,50 (as per 01.01.2021)
A record of the hours actually worked must be kept by the temporary assistant and archived by the unit responsible for his/her employment as follows:
In order to simplify this process, temporary assistants can use one of the following record sheets according to their type of employment:
Stundenzettel Servicebüro Excel monatlich / Hours record sheet Servicebüro Excel monthly
Stundenzettel Mathe Tutoren / Hours record sheet Maths Tutors
Stundenzettel Servicebüro PDF Woche / Hours record sheet Servicebüro PDF weekly
Stundenzettel Servicebüro PDF Monat / Hours record sheet Servicebüro PDF monthly
The record sheets must be archived as follows:
- for tutors in informatics: handed in to the organizers of tutor operations (Tutorbetrieb)
- for tutors in mathematics: handed in to the Infopoint Mathematik
- for all other temporary assistants: the sheets must be archived with the unit / chair which has employed you e.g. Chair, RBG, Research Unit etc, in the relevant secretary’s office.
Further information on this topic can be found under :
FAQ für Betreuer (only available in German)
Mindestlohn im Dienstleistungskompass (only available in German)
(only available in German)
|Arbeitszeitkonten (working time accounts)|
From 2019 on it is possible when neccessary for the job to set up an individual "Arbeitszeitkonto" (working time account) for student assistants which can be paper based or electronic. This account contains negative or positive working hours (maximum 50% of the regular monthly working hours). The supervisor countersigns the hours. The working time account has to be balanced (0) latest at the end of the contract.
Working time accounts are often neccessary for tutor jobs or events, as the working time may be very variable
The working time accounts have to be archived for two years at the unit responsible for the employment of the student assistend.
Independent of the working time account, the documentation regulations acc. to minimum wage law have to be fulfilled as before.
For further information (in German only):
For the employment of students from Germany, Switzerland, EU- and EWR-States, a valid passport must be presented.
This confirms that the person is permitted to reside and work in Germany.
Students from non-EU-States who only have the comment “Beschäftigung bis zu 120 Tage / 240 halbe Tage im Jahr erlaubt" (transl.:Employment up to 120 days / 240 half-days in the year permitted) in their passport must make an agreement with their supervisor regarding the time to be worked. For the duration of the employment relationship the student must keep a record of the hours worked in the form „Auflistung der Arbeitstage“ (List of days worked) and hand this in to the Servicebüro at the end of the contract.
Should the employment contract stretch beyond the 120 full or 240 half days, then students from non-EU-States require a work-permit. Without this they cannot be employed for longer than the stated number of days. Violation of this ruling is a legal offence.
For students it is possible to be excepted from the 120-day ruling for employment in the area of study-related part-time work (studentische Nebentätigkeiten). Permission for this is given by the foreigners registration office (Ausländerbehörde) of the local council and is registered in the student’s passport.
In case of foreign university degrees, 1. the university has to be acknowledged (H+ rating) and the degree has to be equivalent to a German university degree. Please check this in the database anabin and provide the proof. We also need a copy of the certificate and the grades awarded in both the original language and as a German or English translation.
Autor: Kerstin Weinberger, Herbert Ehler, Diane Clayton-Winter (translation)